Minutes Rotary Club Of Ames Board Of Directors’ Meeting, July 21, 2025
Minutes Rotary Club Of Ames Board Of Directors’ Meeting
July 21, 2025
Meeting called to order by President Jamie at 12:56 pm
Present: Jamie Courtney, Randy Olson, Katy McMahon, Jim Baker, Jennifer Ellis, Lisa Heddens, Kristin Pates, Selden Spencer, Allyson Walter
Excused: Tammy Koolbeck, Kris Eastman, Chris Nelson, Kate Reynolds, Sandy Swanson
Consent Agenda Motion for Approval by Lisa Heddens, Seconded by Jennifer Ellis, Unanimous
- Board Minutes for June 21, 2025
- Membership Transactions
- Resignations
- Jim Lohr Effective June 22, 2025
- David Hagen Effective June 22, 2025
- MGMC Corporate Effective July 1, 2025
- New Member
- David Nelson, 1st National Bank
- Resignations
Treasurer’s Reports for June 2025 ~ were reviewed by the Board
The motion by Lisa Heddens, seconded by Selden Spencer, stated that the BOD President should review the bank reconciliation monthly for better visibility on our expenditures. Passed unanimously.
Allyson mentioned that she will keep everything in QuickBooks, and reports will be generated from that rather than a spreadsheet.
- Copy of 2025-26 Approved Budget (for Reference)
Current Business
- Feedback on 1st two meetings of the new year
- Board thinks the 12:10 bell time is working well
- Jamie will speak to the Plex Staff about not eating until after the meeting, and we will leave leftover food in the kitchen for them.
- Aug 18 Meeting - District Governor Visit, Brag Bucket, Paul Harris Recognition (6+) & Charge for David Nelson (Allyson will ask Karin to do recognitions & charge)
- Sergeant at Arms & Public Image Committee
- Jennie LeGates has been asked to pull together a rotation for greeting
- Lisa Heddens will assist with Social Media Posts
- Kristin Pates will assist with some membership materials
- Hosting D6000 Conference in 2027 - Motion by Selden, Second by Randy to be the host club for DG Bruce. Unanimous
- We will reach out to Rotaract and the morning club for support
- Membership Committee - Plan for 25-26
- Corporate Membership idea - there is support from the board to pursue the idea.
- There was discussion on potential companies to reach out to.
- Kristin urged us to look not at the CEO level, but at the VP/Executive level for potential new members
- Jamie & Katy mentioned the idea of inviting Leadership Ames graduates to attend a meeting.
- We also talked about the level of prominence our speakers used to bring to the club meetings
- Allyson will start a document for people to add their thoughts to and note who they will invite
- Service Projects for 25-26 - Please share ideas with Jamie and Allyson
For the Good of the Order
- Allyson will look at best practices for better communication with the membership
- Include BOD minutes in a more timely manner
- Need to share the strategic plan (post on website?)
- Selden is potentially interested in the RI Convention in Taipei
- Kristin shared a bit about herself & her family
Meeting adjourned at 2:07
Respectfully Submitted,
Allyson Walter, Executive Secretary/Treasurer